Scheduler / Crew Dispatcher

Duties

• Receive requests for manning from the Operations Team.
• Review requests against personnel availability and other pertinent information to establish schedule frameworks.
  • Understand scope of work and skills needed on each job.
• Contact full-time employees, part-time employees, and sub-contractors to build crews based on scope of work, trade expertise, and availability.
• Process and transmit information and instructions to co-ordinate the activities of field crews and equipment.
• Dispatch personnel according to written schedules and work orders, or as required by emergency call-outs.
• Make travel arrangements and manage other logistical constraints for field crews including:
  • travel bookings (flights, vehicle rentals, buses, and trains as needed)
  • accommodations (Airbnb's, hotels, and camps as needed)
  • coordinate carpooling and transportation of tools and equipment
• Consider such factors such as peak travel periods, holidays, special events, construction, and extreme climatic conditions (e.g. wildfires) with emphasis on time and cost efficiency.
  • Advise field crews of route and traffic problems such as construction, accidents, congestion, weather conditions, weight and size restrictions and other relevant information.
• Monitor personnel workloads and locations to control overtime.
• Maintain fleet records using computerized and manual methods.
  • Maintain computer and manual records of mileage, fuel use, repairs and other expenses, and generate reports.
• Ensure time sheets and payroll summaries are completed accurately and approved daily.
• Design new or change existing schedules to support operational requirements.
• Motivate employees through positive interactions and reinforcement of Omineca's corporate culture.
• Review employee certifications to ensure all crews have the necessary training and competencies to complete the work safely.
  • Where employees require re-certification before dispatch, work with Managers, HR, and HSE to coordinate training.
• Other duties as assigned and required.